Raise your hand if you love a good meeting!
No one? That’s unfortunate because here’s the hard truth: meetings are an essential and unavoidable facet of professional life. Big, important decisions are made in meetings. Ideas are shared, relationships are formed, and deals are made around a conference room table.
If you have a job, chances are you will go to meetings.
That also means if you own a business or are an employer of any size, you’re going to host meetings. In fact, you’re going to host meetings that folks are less than excited to attend. There’s considerable skill involved in hosting a successful meeting, but did you know that getting your conference room right is part of the equation? Let’s take a closer look at how conference room solutions have an impact on the outcome of meetings and how Indoff can help.
The location you choose for your meeting needs to suit the number of people attending, the topic, the time of day, the format of the meeting, and many other factors. Here are just a few examples of the impact of location:
Getting the location right might not guarantee a successful outcome, but getting it wrong spells trouble for any meeting before it’s begun.
Once you’ve selected your location, it’s time to think about how you plan to set up the room. You’ve got several choices for setting up the furniture in a conference room, including the following:
Boardroom style involves one large table surrounded by chairs on all sides. Everyone seated around the table has good visibility, participation and discussion are easily accommodated, and it’s not hard to integrate tech or visual aids into presentations. Attendees can write and use laptops on the table. The larger the table, the more difficult things become, so it’s best to keep the table size down and limit participants.
U-shaped style is similar to boardroom style, but rather than one large table, the layout features at least three tables set up in a U shape. The U-shape draws attention to the open end, making it especially effective for video presentations or single-speaker events.
The hollow square layout involves four tables setup in a square shape. Attendees sit along the outside perimeter and a facilitator may work in the middle. This layout is often used for small meetings that involve even smaller groups and the facilitator can easily move between all sides of the square from their position in the middle. A hollow square layout works best with a meeting of fewer than 20 people and is not the right choice for video conferencing or remote attendees.
A classroom setup involves placing tables in rows with chairs all facing the same direction, placing the focus at the front of the room for speakers or visual presentations. This layout is good for participation, but collaboration is difficult.
The banquet layout is basically like classroom with several tables, but instead of orienting chairs only on one side to all face the same direction, chairs are placed all around each table, creating individual groups at each table. This layout is often used in large spaces and offers considerable flexibility. It’s also more casual than other layouts.
This is just what it sounds like: many rows of chairs set up to face a stage or screen. This setup works for one-way sharing and large meetings. There are no tables with this setup, only chairs.
Your business may want to have multiple conference rooms that feature different layout possibilities so you can accommodate different types of meetings. The team at Indoff will get to know your business and help you create meeting spaces that work for you and your team.
Regardless of location or layout, all conference rooms have these common elements:
Meetings are inevitable. Make yours better by upgrading your conference rooms with the help of your Indoff partner. We’ll help you determine your meeting room needs and set you up with the right furniture, lighting, and tech to make it all happen. Find a local Indoff representative and get started today.
Jim joined Indoff in 1988 after spending 5 years at Ernst & Young, where he specialized in audit and accounting for privately-held businesses. Jim is responsible for the day-to-day management of Indoff.
Phone: (314) 997-1122 ext. 1203
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John’s background includes the start up and acquisition of several successful business ventures, and he provides strategic planning and overall corporate governance.
Phone: (314) 997-1122 ext. 1201